East Bay Innovation Academy Director of Operations
You are a dynamic, optimistic, and experienced Operations Leader. You want to develop professionally, be part of a team, and create the systems that support EBIA’s mission to make a difference for Oakland’s youth.
We are preparing a diverse group of students to be successful in college and to be thoughtful engaged citizens who are leaders and innovators in a 21st century global world. East Bay Innovation Academy (EBIA) is proud to be a free public charter school bringing project-based curriculum, social emotional emphasis, design thinking, and blended learning to students in Oakland, California.
Oversee all operational aspects of the school
Establish and maintain efficient and effective systems and procedures.
Manage the Back Office Administrators, Office Assistants, and other operations staff with a focus on development, partnership, and delivery
Understand and implement COVID safety protocols and policies, serving as resident leader and expert
Coordinate HR administration including background checks, onboarding, offboarding, personnel files, coordination of benefits and administration of leaves.
Facilitate hiring, including collaboration with Hiring Manager for JD creation, job posting, initial screening of candidates, and creation of employment agreements.
Understand, monitor, and facilitate CTC credentialing paperwork and processes. This includes facilitation of Induction and submitting short-term applications and waivers with CTC.
Oversee payroll processing including timesheet capture, teacher coverage pay, stipend and bonus processing, payroll file creation and quality assurance in partnership with Paylocity and our back office service provider.
Oversee accounts payable including invoice coding, processing and payments. Facilitate bank deposits as needed.
Negotiate, draft, and implement contracts with vendors. Oversee and implement purchasing.
Oversee facilities maintenance and optimization
Manage 700+ student Chromebook fleet, staff PCs, and other technology assets in partnership with Back Office Adminstrators and an IT consultant firm
Maintain vendor files, electronically and paper files, of our portfolio of service providers including education delivery, technology, back office services, insurance, payroll, and other third party relationships.
Support the Executive Director and Principals in implementation of the CBA and the Employee Handbook.
Support the establishment and maintenance of efficient and effective systems and procedures for the business operations of the school.
Support special projects as needed. Examples of special projects including: compliance reporting, operational support for new programs, events.
Understand, promote and support the mission, vision and guiding principles of EBIA.
5+ years in Operations leadership
Familiarity with bookkeeping/accounting, payroll processes, Human Resources laws and best practices, systems for documentation and tracking
Experience with Google Drive, Netsuite, and comfort with online services such as BambooHR, Paylocity, Benevity, or similar operations platforms
An ability to balance strategic policy with customer service
Adaptability to change; able to work in a dynamic, creative and entrepreneurial environment, and to problem-solve and manage ambiguity and adversity.
You might also have
Experience working in schools and/or with Unions
Experience with the California Teaching Commission credentialing requirements
EBIA offers a competitive compensation package, with an annual bonus plan, health+dental+vision insurance fully covered for our employees, retirement matching and generous time-off. We are a passionate and supportive community of families, colleagues, and partners. Learn more about us at www.eastbayia.org
When you apply, please include your resume and a letter of interest. We look forward to meeting you!